Badges

This product allows you to easily design and generate the badges of your attendees using our badge editor.

You have the option to send attendees their own badges for printing or to receive the badges yourself via email.

The Badges product consists of a Dashboard section:

Dashboard

The badge status indicates whether the badges have been already configured or not. If they are not configured, the status will show Badge design not configured, but as soon as you save a design for the first time, the status will change to Badge designed.

To start designing a badge, click on the Create new badge button. You can create as many designs as you require (e.g., for different delegate types, for different ticket holders or based on the registration language).

Upon clicking on the Create new design button, you will be met with Download quick guide and Download badges infographic options that include documents explaining the necessary steps for the badge generation process.

You will also see an option to download one of our A4 size templates (210 x 297 mm) that can be customised and uploaded as a background image.

When you scroll down, you will come across four specific sections:

Basic configuration
Design your badge
Generate and download your badges
Save changes

Basic configuration

Below are the parameters you are able to adjust:

Design Title: your badge title
Width in millimetres: your badge width
Height in millimetres: your badge height

To change the size of the badge template, simply change the dimensions (width and height) in millimeters. The template size defaults to A4 (210 mm x 297 mm) by default as this is the easiest size to print with a regular printer. Once an A4 paper is folded into four, it transforms to an A6-sized badge which is a typical size for conferences and events.

Background image: an option to add a background image

Please make sure that the background image is proportional to the size of the badge template. For example, we recommend uploading an image of 1356 pixels x 1920 pixels as background image for an A4-sized template.

The next options are filters that you can apply if you want to generate badges for a specific subset only:

By attendee selected language: an option to create a badge based on a language that an attendee used for registering themselves. This option is only applicable if you have activated more than one language within the event.
By type of delegate: an option to create a badge based on a delegate category (such as Speaker, Visitor, Exhibitor, etc.). This option is only applicable if you have activated delegate categories within the event.
By type of ticket: an option to create a badge based on a specific ticket type that an attendee have purchased/used upon registration. This option is only applicable if you have a ticketed event.

Design your badge

This section allows you to customise your badge design. You can Upload new Image, Add new text, as well as add attendee data and registration fields onto the badges.

The attendee data that can be added is as follows:

Profile data: these are the main registration fields including the name, company, role or email address. Profile images: these include the unique QR code and the profile pic associated to each attendee's account within the platform. Attendance data: these include type of delegate (delegate category), reason to attend (networking module), and the ticket name (name of ticket purchased). Registration form: these are all the fields coming from the registration form of the event.

In order to add attendee data or registration fields on badges, simply click on any of the fields shown above. They will automatically appear within the badge template.

If you wish to adjust elements and texts on the template, simply drag and drop elements and texts to reposition them in the template. A toolbar will also open if you want to change the text's properties such as the font size and orientation.

Generate and download your badges

This section allows you to generate the badges (final step) and customise the associated email if you choose to send them to attendees (one by one) or to a custom email. The following fields can be edited:

Email from (contact name): your contact name within the email
Subject: email subject line.
Email to (badge recipient): there are three options to select from. You can send the email to yourself, to attendees (one by one) or to a specific custom email.
Email text: an option to upload email template in .json format.

If you send the email to yourself (by choosing 'Me' or by typing your email address within the Custom email field), you will either receive all the badges via email or you will be notified that an archive is ready for download within the Dashboard.

Archives are generated only when your attendee list goes beyond 500 people. Here is an example of where to download generated archives:

If you send the email to attendees (one by one), this means that they will receive their individual badges via email. If you have applied filters mentioned above (by attendee selected language, by type of delegate, and by type of ticket), the badges will be sent only to a specific subset as determined by the chosen filters.

For example, if you want to send the badges only to the speakers of your event, then you should make sure you choose 'Speaker' within the By type of delegate filter.

When sending badges to Attendees (one by one) or to a Custom email, it is recommended that you personalise the email. They will receive the email with the badge as an attachment (PDF).

Once you have completed the design, applied filters, and chosen email recipients, the most important step in order to generate and receive the badges is by clicking on the Generate and send by email button!

If you wish to preview how the badge will look like in its final form before generating and sending them out, you may download a template: