Setting up the Digital Venue

How do you activate the Digital Venue?

1. Create the sessions within CONTENT > Agenda. Add a session description in Long description for it to appear within the Digital Venue.

2. After creating the sessions, proceed to the Streamings tab. You must create a "streaming" for each unique livestreaming that you are going to run.

A streaming may contain multiple sessions. For example, if you have two sessions and both of them will be streamed via the same YouTube link, then you would only need to create one "streaming".

Click on Create streaming and add a name. You may then proceed to the Sessions tab where you can add all sessions that will be livestreamed together. Within the Video tab, this is where you would need to select the streaming provider (YouTube, Vimeo, Zoom, or EVENTSCASE RTMP). You may also activate live interaction features for a particular streaming within the Interaction tab. You may activate group chats, live polling and Q&A.

In the example below, Session 1 and Session 2 will be streamed via the same YouTube link so we are adding both of them within the same streaming named "YouTube Streaming 1". Within the Video tab, we choose YouTube and provide the streaming link. Lastly, we activate chats, live polling and Q&A.

How do you configure the Digital Venue?

In Event Settings > Digital Venue, you can activate the Digital Venue Home page and configure basic branding elements. To find out more about the Home page, read this article from our Product Space.

You may also configure basic branding elements such as the colours, event logo, favicon and the header image:

Apart from activating the Home page, you may also choose to display topbar links coming from your website (if product is activated). You may also enable or disable networking by showing or removing the attendee list within the Digital Venue.

How do administrators access the Digital Venue of each session?

For testing purposes, administrators or event owners can easily access the Digital Venue of each streaming by clicking on the "open in new tab" icon found beside each streaming:

How do administrators find the links to share the Digital Venue to attendees?

The link to the Digital Venue homepage can be found within EVENT SETTINGS > Digital Venue:

The link to a specific session can be extracted straight from the browser once the organiser visits a specific stream:

Digital Venue Masterclass

To watch a masterclass on how to set up the Digital Venue for a session or a group of sessions, click here.