What are the different parts of the Digital Venue?
Digital Venue Sections
Through this floating menu, you can easily navigate around the Digital Venue homepage, the agenda, and the exhibitors' section.
Livestreaming Section
This section is where digital media is streamed. You can use YouTube, Vimeo, Zoom or our very own RTMP module if you'd like to independently feed your session straight into EVENTSCASE.
You may now also use iframes or inline frames from external streaming providers. It is added as an additional streaming option Other (iframe) within the Video tab of each streaming. You simply need to provide the iframe URL and additional parameters (advanced).
Attendees who are on the computer will be able to react to the streaming using emojis found at the bottom of the screen.
If you want to activate the emojis feature and see how it works, read this article from our Product Space.
Session Information Section
This is where you will see the session's title, description, timing and list of speakers.
Live Interaction Area + Custom Tabs
This area allows attendees to write chat messages within the session thread, participate in live polls, and ask questions to the speaker or facilitator of the session.
CHAT: To improve audience interaction during a livestreaming, attendees can chat in the session thread.
Administrators can delete or download all existing chat messages.
POLLS: This is the live polling feature of the Digital Venue. As the administrator, you can create polls and activate them. You can provide up to a maximum of 8 options per poll. See an example below:
Attendees can then vote in real time as shown below. The results are updated in real time and attendees would see fluctuations in the results as soon as answers are logged.
To read an in-depth article about live polling, read this article from our Product Space.
Q&A: Last but not least, attendees can ask questions to the speaker or facilitator via the Q&A tab. They can also upvote questions. The most voted questions will appear on top of the list. Here is an example of an attendee asking a question:
To read an in-depth article about Q&A, read this article from our Product Space.
Custom Tabs
Apart from the staple live interaction tools (chats, live polling and Q&A) you may activate per stream, you may now also add custom tabs for third-party live polling solutions, video galleries, or any webpage that can be inserted as an iframe. You simply need to provide the iframe URL or allow advanced parameters.
In the example below, you will see how to add Slido as a custom tab:
Networking Area
The networking area allows attendees to review the attendee list, send chat messages to other attendees, generate a video conferencing link, and request for meetings via Eventscase's new meetings system.
ATTENDEE LIST: Attendees will be able to see who else have joined the event through the attendee list. A green circular icon will appear beside the profile picture of someone who's online.
Recommended attendees (matchmaking) will appear on the list with a "Recommended for you" tag. If you want to learn how to activate matchmaking, read this article from our Product Space.
Attendee filters are also now activated within the Digital Venue. If you want to learn how to activate attendee filters, read this article from our Product Space.
Clicking on someone's profile will open that person's basic user info. The Send message button is used to chat individually with another attendee. The Have a digital coffee button on the other hand generates a videoconferencing link that can be used immediately by both parties. Lastly, the Request meeting button paves way for Eventscase's new meeting system which is explained in more depth here.
The videoconferencing tool is native to EVENTSCASE and can be used by attendees to video chat with one another. They must allow camera and microphone access within their browsers in order to use the facility. There is a chat area and a screen share feature that attendees can use at any time during the call.
Attendees who have set their profile to private via MY ACCOUNT > Account Settings > Profile Info > Profile privacy will neither have access to the attendee list nor will they appear in it.
MESSAGING: This is the primary inbox of all messages sent via the Digital Venue. Messages sent here are synched to the platform's main messaging system.
Important Notes
1. As long as the website product is activated, you may also activate the website topbar within the Digital Venue for easy navigation back into the website. You may do this by going to EVENT SETTINGS > Digital Venue.
2. The Digital Venue can be optimised in the different languages activated within the event. However, the display of translations is limited to contents that are configurable by the administrator such as the session title and description. The rest of the predefined and non-editable text are only available in English and Spanish.
3. The Digital Venue's domain will follow the platform domain. If you wish to modify the domain, please speak about whitelabelling options with your Account or Project Manager. This will incur an extra cost.
