Pre-event
1. Activate the website product
First you need to activate the website product by clicking on the corresponding event dashboard tab. Please contact the Sales team or your Account Manager if you haven't contracted this product.
2. Choose your website URL
When you create a new event, you are asked to choose your preferred website URL. However it is something that you can later modify in the Website URL section.
When you create a new event, you are asked to choose your preferred website URL. However it is something that you can later modify in the Website URL section.
Alternatively, if you require a custom URL, please ask your Project Manager for specific instructions.
3. Build your website
You can start building your website via the website editor in Website -> Pages & content. To edit a specific page on the website, simply click on the Edit mode.
You can start building your website via the website editor in Website > Pages & content. To edit a specific page on the website, simply click on the Edit mode.
You can choose from multiple module designs and build an event website with single or multiple pages that can be configured in different languages.
To add a new page (for instance Agenda, Speakers, Sponsors, etc), simply click on the +Add new page button.
To add a new page (for instance Agenda, Speakers, Sponsors, etc), simply click on the +Add new page button.
To add a new item on the website menu/topbar, simply click on Add new link in Menu/Sitemap.
To add a new item on the website menu/topbar, simply click on Add new link in Menu/Sitemap.
5. Track website data
If you wish to track your EventsCase website analytics, you can do so within Google Analytics itself. To add a Google Analytics code for the website, click on Add.
If you wish to track your EventsCase website analytics, you can do so within Google Analytics itself. To add a Google Analytics code for the website, click on Add.
6. Publish your website
The last step is to click on the Publish now button so that the people can access your website.
The last step is to click on the Publish now button so that the people can access your website.
Post-event
1. Get a list of attendees who joined the event or watched the sessions
To track event attendance via the AUTO-CHECKIN website module, go the CHECKIN APP product dashboard and click on the Export button to check which attendees actually came to your virtual event.
To track event attendance via the AUTO-CHECKIN website module, go the CHECKIN APP product dashboard and click on the Export button to check which attendees actually came to your virtual event.
If you have used the AUTO-CHECKIN website module for sessions, you can export a list of attendees who watched a specific session. In order to do that, go to the CONTENT menu and click on Agenda. Click on the Management of a specific session and click on Confirmed attendees. Lastly, click on the Download confirmed attendees report to download a report in CSV format.
If you have used the AUTO-CHECKIN website module for sessions, you can export a list of attendees who watched a specific session. In order to do that, go to the CONTENT menu and click on Agenda. Click on the Management of a specific session and click on Confirmed attendees. Lastly, click on the Download confirmed attendees report to download a report in CSV format.
2. Create a webpage with on-demand content
If you wish for the registered attendees to have access to the event content after the event has passed, you can create a page with on-demand videos.
For example, you can add the VIMEO 2.0 and YOUTUBE 2.0 website modules to the VOD page and make sure they’re linked to the recorded videos.
For example, you can add the VIMEO 2.0 and YOUTUBE 2.0 website modules to the VOD page and make sure they’re linked to the recorded videos.
Best practices
1. Use AUTO-CHECKIN module to gather attendance statistics
You can use this "invisible" web module that checks in users who visit a website containing this module. It is possible to check in at the event or check in at a session.
2. Use Attendees module to encourage networking
If you want to encourage networking (that includes chat messages and video calls) during a virtual event, use the ATTENDEES module.
If you want to encourage networking (that includes chat messages and video calls) during a virtual event, use the ATTENDEES module.
3. Save your progress while building the website
Remember to save your progress when making changes within any tab of the module.
4. Make sure you add a module in the correct section
Please bear in mind that any module that you add within the header and footer sections will be visible within all pages of the website. Conversely, any module you add within the body (page) section, will only be visible within that specific page.
5. Use dynamic modules to save time
Website modules from the Event Data category are the dynamic ones. It means that they draw data automatically from the CONTENT menu, the Basic Configuration section, or other areas of the event. This means you won’t have to upload the contents within the module; they will be automatically generated.
Website modules from the Event Data category are the dynamic ones. It means that they draw data automatically from the CONTENT menu, the Basic Configuration section, or other areas of the event. This means you won’t have to upload the contents within the module; they will be automatically generated.
6. Use virtual event modules
In terms of livestreaming video content, we have the following modules: YOUTUBE 2.0, VIMEO, VANCAST 2.0 and EVENTSCASE STREAMING (RTMP).
In terms of livestreaming video content, we have the following modules: YOUTUBE 2.0, VIMEO, VANCAST 2.0 and EVENTSCASE STREAMING (RTMP).
The EVENTSCASE STREAMING (RTMP) module allows you to directly livestream to EventsCase using the RTMP protocol from any video production software without the need for more conventional streaming platforms like YouTube and Vimeo.
The EVENTSCASE STREAMING (RTMP) module allows you to directly livestream to EventsCase using the RTMP protocol from any video production software without the need for more conventional streaming platforms like YouTube and Vimeo.
The LIVE INTERACTION module has two sections: one for livestreaming and another section for chats, Q&A, and live polling.
The LIVE INTERACTION module has two sections: one for livestreaming and another section for chats, Q&A, and live polling.
For videoconferencing via Zoom Meetings/Webinar, use the ZOOM 2.0 module.
For videoconferencing via Zoom Meetings/Webinar, use the ZOOM 2.0 module.
