In order to run virtual events through EventsCase, you should purchase the website product (or a related service such as EventsCase Lite) since the website is practically the virtual stage of your event.
Here are the necessary steps in order to set up livestreaming within your website:
1. Activate the website product
As long as you have an existing contract with EventsCase that permits you to use the website, you or your project manager can activate the product within the EVENT DASHBOARD.
2. Build the website and create session pages
For full instructions on how to build a website, please refer to the website user manual.
Once the livestreaming module is added and the session page has been completely set up, we can now extract the link of the page. Click on Live Preview and extract the link:
You will need this link later when setting up a virtual session (step 4).
When extracting the page link, leave out the preview tag "?web_editor=1" as highlighted in the screenshot above.
3. Add sessions to the event agenda
Apart from creating individual session pages within the website builder, you must also build the event agenda since this is where the agenda modules and the event portal will draw data from.
Full instructions on how to add sessions to your agenda are found here.
4. Create a room and activate livestreaming per session.
After building the agenda of your virtual event, you must now create a "Room" where you can activate livestreaming per session.
Create a room and add sessions inside it before finally ticking the Enable online broadcasting of the sessions in this roomoption.
You may now add any external link to a session. You may add here the links of individual session pages created through the website builder (step 2).
Now that you have configured the livestreaming link per session, website visitors can now access the session pages from the agenda modules or via the event portal.
Here is how a session is played via the "Online Sessions" module:
This is how a session is played via the event portal:
5. Configure the privacy setting of your livestreaming
Depending on the use case, you can opt to make a livestreaming module (or any website module) in EventsCase private — such that only registered attendees of the event can access the content. To do this, simply edit the website module and within Basic configuration, choose All the registered attendees within the module's visibility setting.
You may set up a default message for the public if they are not registered to the event similar to the example below:
In this specific instance, you would need to set the text module's visibility to Everyone except the registered attendees:
In order to automate registrations for your virtual event, it is recommended that you use EventsCase's registration product in conjunction with the website.
EventsCase supports livestreaming through our integrations with providers like Vimeo, YouTube, Zoom, etc. and through our own RTMP module. However, the video production part is solely the client's responsibility unless a video production service was explicitly purchased within the contract.